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Self-service at events

How to plan and execute successful events.

Tips and tricks for organising an event:

How to plan and execute a successful event:

  1. Reserve venue: Choose a suitable location early.
  2. Plan the details: Set up a registration form, order food, flowers, and other necessary services like IT and operational support.
  3. Think ahead: Remember transportation and other additional services well in advance.
  4. Use the order form: Get a complete overview of all sub-orders and contact persons.

Use this form to order services related to events. It provides a complete overview of all sub-orders related to the event. The form also ensures that necessary information about the event is shared with all internal service providers, and that everyone receives updates if any changes occur.

 

Other

Food and flowers 

All purchases must be clarified with the immediate supervisor and ordered through the university's electronic system.

Food: Catering for larger events should be ordered at least two weeks in advance.

Flowers: Check the supplier catalog for the vendor and order flowers.

 

 

Transport

Transport of participants: Check the agreement catalog for agreements on bus and taxi services. Send a written request for a quote with a completed form to the suppliers.

Selection of supplier: The supplier with the lowest price should be chosen. Inform both suppliers simultaneously via email about the selection, but do not disclose the price.

Gift for speakers?

Choose a thoughtful gift that suits the recipient. For example, give something that can be packed in luggage if the person is flying home, such as coffee and chocolate from SiA.

The finance department must have an overview of all gift recipients, both internal and external, and this should be included with the purchase order.