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Major EU applications

Task	Responsible	Time/deadline
1. Leadership support/approval of the application work A short project description (1 page) must be completed in collaboration with the project economist, sent by email to the head of department with the faculty director, dean, centre director/research group leader, project economist and research adviser on copy. The head of department assesses the plan in relation to capacity and resource needs. The project application can be initiated after approval from the head of department and faculty management (or university management) and national and international partners. Cross-faculty projects must obtain recommendations from all department heads involved and faculty directors. Template for 1 pager	Project Leader Head of Department/Centre Director and Faculty Management	As soon as the project leader has decided to apply. No later than 6 months before the deadline.
2. Application meeting 2.1. Process planning Access to the application in the portal is shared with Research adviser, consider other actors need access, or if it is sufficient with a project description. Agenda: Set up a schedule Assess the need for services from Project Support Team 2.2 Budget The first draft budget is prepared together with the applicant. Own contribution and the use of resources shall be clarified with the Head of Department. Egenandel og bruken av ressurser skal avklares med instituttleder	Research Advisor, Project Leader Project Economist Head of Department (Cross-faculty projects: Faculty Director)	As early as possible after approval from Head of department, but no later than 6 months before deadline.
3. Apply for PES funding Research adviser/project leader applies for Project Establishment Support (PES)	Prosject leader or Research advisor	As early as possible after approval from Head of department, but no later than 6 months before the deadline
4. Extended project description An extended project description (4 pages) is prepared and sent by email to the head of department with copies to the dean, faculty director, project economist and research adviser. The project application may be further developed after approval from the Head of Department. Cross-faculty projects must obtain approval from all involved heads of department.		No later than 4 months before the deadline.
5. Complete draft budget The research adviser does a criteria check and the project economist at the faculty/department must have prepared a complete draft budget	Research Adviser Project Economist	The complete draft budget must be ready no later than 1 month before the deadline.
6. Submission Contact research adviser/project economist no later than the day before the deadline for assistance.	Project Leader	As soon as possible
7. Archiving The application must be sent to the research adviser for archiving in Public360.	Project Leader Research Advisor	After the application has been submitted, before the allocation of funds.
8. Economy A copy of the application is sent to the case officer for PES, with a copy to the project economist who ensures internal invoicing.	Project Leader	Given time after deadline
9. Evaluation The Division of Research Administration convenes an evaluation meeting with the project leader, head of department, faculty management and relevant persons to evaluate strengths and weaknesses with the application process.	Research Administration Division	After deadline

Procedures for other types of application