Borrow UiA's electric car

How to borrow UiA's electric cars:

• The cars are booked in Outlook, the same way you book meeting rooms.
• Keys can be picked up at UiA Help.
• Information material can be found inside the vehicles.
• Carefully read the instructions for borrowing electric cars.

Booking and returning

How to book the car in Outlook:

• Click the Calendar icon in the bottom left corner
• Click on the New Appointment button on the top left of the page
• Enter the start and end times
• Write your name and where you want to drive in the Title field
• Click Location and select All Users in the Address Book drop-down menu
• Write ‘elbil’ in the search field and select either Elbil Grimstad or Elbil Kristiansand, double-click your choice and click OK
• Click the Send button to submit your booking
• After a few seconds you will receive a confirmation containing important information – read this carefully!
• If you no longer need to borrow the car, make sure you delete your booking to make the car available for others

Key collection

• Keys can be picked up at UiA Help from 08:00 on both campuses. The keys must also be signed out when you collect them.
• The service is available from 09:00 in the summertime.
• The car is booked for one day at a time. 

Returning 

• The car should be returned to the location where it was picked up.
• Keys must be returned to UiA Help at either campus by 20:00.

Charging and parking

• The charging card is attached to the keyring.
• Use the car's charging cable (located in the car).
• A green light (plus sign) in the car's charging port means the car is charging.
• A blue light in the car’s charging port means the car is connected or fully charged.
• There are 2 marked parking spaces on each campus, equipped with charging points, reserved for the university's electric vehicles:
  • Kristiansand: by building 28
  • Grimstad: at the guest parking (P5), to the right of the main entrance
• Remember to connect the car to the charge point and verify it is charging.
• Costs for parking and charging outside campus are covered by the user. Parking fee are refunded through travel claims.
• Use the petrol station at Lillesand Vest (E18) for emergency charging (Grandal Veiservice).
• UiA's cars must NOT be entered in private payment apps.

Rules of use

• As a general rule, only university employees with a valid driver's license may drive the shared university vehicles. The person booking the vehicle must also be the driver.  In special cases, students may be permitted to drive the car. Such exceptions must be agreed upon between the vehicle's contact person and the student involved.
• The vehicle may only be used for professional purposes.  Only individuals travelling on university business or at the state's request or expense may be passengers in the vehicle.
• When you borrow one of the university vehicles, you are not entitled to a refund for kilometres or toll charges.
• Fines for traffic violations (such as speeding or parking tickets) must be paid by the driver. The University will not reimburse these.
• Please refer to the user manual for UiA's new electric cars (pdf).

In case of mishap or breakdown

• Any faults or defects on the car should be reported to UiA Help
• The person who signed out the key must also submit a damage claim to UiA Help for any damage sustained to the car while borrowing it.
• A damage claim form can be found inside each car.
• In the event of an accident involving another party, a damage claim must be completed in the usual manner. When completing the form, state that any inquiries from the counterparty's insurance company should be directed to the University of Agder.
• No admission of liability should be made, nor should any settlement negotiations take place on the spot.