- Declare your external work in DFØ.
- Complete one form for each external job position.
- Your external employment will then be either approved or rejected (an automatic notification is sent to your manager when you save the form).
- If the external employment is approved, you will find it under 'My external work' in DFØ. You will also receive an approval email.
- If the external employment is rejected, your manager will provide written feedback explaining the decision.
Declare your external work in DFØ
Examples of outside appointments that do not require reporting
- Member of assessment committees
- External examiner appointments
- Referee for academic journals
- One-off, less extensive teaching assignments
- One-off lectures as part of UiA’s dissemination responsibility to the wider community
- Communication activities; serving as an academic expert and engaging with the media or similar
- Minor unpaid positions
- Involvement in housing cooperatives, sports clubs, etc.
Examples of outside appointments that must be declared
- Part-time external work, up to 20%
- Participation in public committees and/or public inquiries
- Membership in international committees
- Membership in the governing body of the Research Council of Norway
- Functions/tasks for public institutions
- Assignments at the margins of the University, of limited scope and non-permanent nature, where the client is someone other than UiA
- Teaching assignments in continuing education, of limited scope and non-permanent nature, where the client is someone other than UiA
- Board membership or work assignment in companies when the position/assignment contributes to the exchange of knowledge between UiA and the relevant institution/company
Outside appointments that require prior approval
Remember to clarify with your manager before registering the following side activities in DFØ:
- Outside professional activities that may be in competition with UiA’s activities
- Outside professional activities of a particularly long-lasting or extensive nature
- Outside professional activities that may cast doubt on the willingness or ability of the employee to fulfil their role at UiA in line with the position's and UiA's objectives
- Outside professional activities that involve the use of UiA’s resources/infrastructure
- Part-time external work, which in total amounts to 20% or more
- Tasks/positions for commercial enterprises that provide goods/services to UiA
Overview and case processing for managers
At the faculty level
Submitted external work will go to the head of department, who will receive a notification in their inbox and is responsible for processing them. The faculty director will also receive this notification.
For central administrative services
Submitted external work will go directly to the division director, who will receive a notification in their inbox and is responsible for processing them.
Overview
Managers who approve external work can view these again in ‘Insight for HR and Payroll’ in DFØ. The external work and the employee’s description are displayed here, but not the manager’s comments. To view the manager’s comments, you must go to ‘Specialist User: Payroll/Accounting’ in DFØ. See the user guide for ‘Specialist User: Payroll/Accounting’ here (in Norwegian).
Overview for employees
You can access all your registered external work and their status by logging in to DFØ. Here, you also have the option to extend or delete external work that you no longer have.