Major EU applications
Task | Responsible | Time/deadline |
|---|---|---|
1. Leadership support/approval of the application workA short project description (1 page) must be completed in collaboration with the project economist, sent by email to the head of department with the faculty director, dean, centre director/research group leader, project economist and research adviser on copy. The head of department assesses the plan in relation to capacity and resource needs. The project application can be initiated after approval from the head of department and faculty management (or university management) and national and international partners. Cross-faculty projects must obtain recommendations from all department heads involved and faculty directors | Project Leader Head of Department/Centre Director and Faculty Management | As soon as the project leader has decided to apply. No later than 6 months before the deadline. |
2. Application meeting2.1. Process planningAccess to the application in the portal is shared with Research adviser, consider other actors need access, or if it is sufficient with a project description. Agenda:
2.2 BudgetThe first draft budget is prepared together with the applicant. Own contribution and the use of resources shall be clarified with the Head of Department. | Research Advisor, Project Leader Project Econmomist Head of Department (Cross-faculty Projects: Faculty Director) | As early as possible after approval from Head of Department, but no later than 6 months before deadline |
3. Apply for PES fundingResearch adviser/project leader applies for Project Establishment Support (PES) | Project leader or research advisor | As early as possible after approval from Head of Department, but no later than 6 months before the deadline |
4. Extended project descriptionAn extended project description (4 pages) is prepared and sent by email to the head of department with copies to the dean, faculty director, project economist and research adviser. The project application may be further developed after approval from the Head of Department. Cross-faculty projects must obtain approval from all involved heads of department. | No later than 4 months before the deadline. | |
5. Complete draft budgetThe research adviser does a criteria check and the project economist at the faculty/department must have prepared a complete draft budget | Research Adviser Project Economist | The complete draft budget must be ready no later than 1 month before the deadline |
6. SubmissionContact research adviser/project economist no later than the day before the deadline for assistance. | Project Leader | As soon as possible |
7. ArchivingThe application must be sent to the research adviser for archiving in Public360. | Project Leader Research Adviser | After the application has been submitted, before the allocation of funds. |
8. EconomyA copy of the application is sent to the case officer for PES, with a copy to the project economist who ensures internal invoicing. | Project Leader | Given time after deadline |
9. EvaluationThe Division of Research Administration convenes an evaluation meeting with the project leader, head of department, faculty management and relevant persons to evaluate strengths and weaknesses with the application process. | Research Administration Division | After deadline |