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Budget models and internal distribution

UiA’s internal budget distribution is based on the ministry of education and research's own finance model and the UiA’s internal budget distribution model. Together the models give an overall financial framework.

Financial framework:

KD's Financing model: the individual institution in the university sector.
UiA’s internal budget distribution model: the individual unit at UiA

Internal budget distribution at UiA

UiA economic funds, which are distributed internally are based on which activities we have, the results and the strategic measures.

The model functions in the following way

Relative distribution: The total limit is given / determined by the board - distribution based on the distribution criterions.
Although a faculty does well as last year, it does not mean that they will get the same amount.
The unit price is decided by the management: Allocation per units – the total frame will vary.
If one does the same as last year, they get the same amount (adjusted for wage and price inflation).
Combination of relative/ unit price. For example, a part of it is based on unit price and the rest are based on relative distribution.
Real budgeting: Allocation till special measures are mainly real- budgeted
- Eg: House rent, energy.

Basis – studies

Allocation per subject (the subject model)

Fixed part: (Price per pcs.) X (png) = Allocation (Price per year 2018: NOK 13,872). Fixed part has an open frame with unit prices.
Variable part: (estimated stud. Met for exams) x (ant. Stp) x (study category) = variable points. It has been assumed here that the framework is set, so that the real value of the point value is at least maintained from the previous year.

The point value 2018: NOK 206.32

Basic – research education

Allocation for research educations:

Variable allocation: unit price per student who are active on a project.
- 124,000 per student
- Additional of 89,000 per student on mechatronics.

Allocations are given for 3 years per student.

Basis – professor / lecturer and other first positions

Professor /lecturer get 10% more than other first positions.

The framework is allocated according to the faculty's relative proportion of years worked in the position categories, professor and lecturer.
2018: NOK 78,346 per FTEs.

Other first positions:

The framework is distributed according to the faculty's relative proportion of years worked in other first positions.
2018: NOK 71,224 pr. FTEs

Basis – special costs and investments

Special allocations that are not salaries or ordinary office costs. One or multi-annual. Not necessarily directly related to the strategy, but are important nevertheless.
Both faculties and public services have such allocations.
The special costs that are tied up in long-term agreements or are mandatory, they are separated into a budget-technical unit for a full-budgeted special expense. Ex. rent, energy etc.

Basis – shared services

basic funds for the shared services are allocated based on a salary and price-adjusted historical framework adjusted for any activity adjustments.
the management explicitly takes a position on all extensions and services.

Results – studies

Teaching: unit price is budgeted

Number of units. per subject x study category = result points
The faculty's score points are multiplied by a score value that gives the award.
The point value for 2018: NOK 199, -

Exchange: unit price is budgeted

It is allocated NOK 10,000 (2018) per student exchanged (3 months or more). The amount is distributed between the Department of Studies and the faculties. Distributed in the following manner - 20/80). For exchange students in teacher education, the allocation is divided between the Department of Studies, the faculties and the Department of Teacher Education in the following manner - (20/60/20).

Graduated PhD's own programmes: unit price is budgeted

The number of completed degrees at UiA's own programmes gives a credit to the faculties of NOK 200,000. In addition, a bonus of NOK 100,000 is given for students who take the course in 3 years (net time) and NOK 50,000 for 3.5 years (net time).

Results – R&D and dissemination

The framework was distributed in 2018 as follows:

Turnover EU: Kr.1,003 pcs price (100% of KD's rate)
- Level-1: Kr. 3,000
- Level-2: Kr. 6,000

Central pot which distributes to the faculties based on reporting to the Research Administration Department. An addition is made for publications in Aura (Open Access).

Relative distribution:

The framework is regulated in parallel with the changes in the UiA's allocation in the research initiative.

Achieved publication points 80% (NOK 20.5 million)
Turnover BOA / EFV 10% (NOK 2.6 million)
Communications 10% (NOK 2.6 million)

Strategies

Faculties

Funds for salaries and operations of allocated positions for PhD candidates and postdoctoral fellows.

The following allocations provide a framework for other strategic measures:

Core funding
Priority research environments
Earmarked allocations
Guidelines for the use of these funds are provided in the allocation letter

Other Units

Funds for specific measures approved by the board

Reserves

Central reserves approved by the Board

Avsetninger

sentrale avsetninger vedtatt av styret

Disposition regulations

General rules for allocation and financial reporting

Allocation

Funding without specific guidelines

The unit board distributes the unrestricted funds according to the unit’s internally adopted principles for distribution.
The unit decides on the creation of projects and activities based on its own needs for management and follow-up.

Specific cost allocations

Funds allocated based on the faculty’s/unit’s input on specific costs cannot be reallocated.
All specific cost allocations must be accounted for under the designated project number.

Fully budgeted allocations:

Any necessary over- or under-expenditure will be addressed by the university board with the required budget increase or reduction.

Partially budgeted allocations:

Over-expenditure is typically not covered by the university board and must be financed from the unit's unrestricted funds.
Under-expenditure may be carried forward to the next year, depending on the status of the specific project/activity. For completed projects/activities, under-expenditure will likely be reclaimed.

Investment funds

Funds allocated based on the unit’s input on investment funds must be managed under the designated project number and cannot be reallocated or used to cover operational expenses.
The funds cannot be reassigned to other investments without agreement from the university director.
The unit’s annual unspecified investment allocation should be used for ongoing investments in disciplines with specific equipment needs.

Strategic allocations

Strategic allocations must generally align with the unit’s strategic plan.
Their use must be considered in relation to the unit’s other allocations.
Strategic allocations may be supplemented with other available funds within the unit, provided these do not have specific restrictions that conflict with their use.

PhD candidates