Accounting forms
Templates for internal invoices, bulk invoicing, and Pindena can be found in this area:
The form for electronic signing of accounting vouchers can be found here:
The form for expense reimbursements can be found here.
Note! For expense reimbursements related to a trip, a travel expense report must be used.
All transactions shall be applied to a 4 digit account.
It is important to use UiA's account plan (xlsx) when you need to enter account on invoices (cont.) Make sure to not only read the text on the general ledger account But also, on the comments.
Revenue is entered on accounts in the interval 3000-3999. Here it is particularly important to distinguish between the contribution income (account 3400-3499), income from contract (accounts 3030, 3130, 3230 and 3237) and other income, and whether the income is subject to VAT (account 3000-3099).
Investments (tangible fixed assets) are recorded in accounts in the interval 4700-4999. This applies to items that have a minimum life of 3 years, and which either have an acquisition cost of at least NOK 30000, or are part of a pool / collective group which together have a cost of at least NOK 30000.
- Costs which are not counted as investments are entered in accounts in the range of 6000-7999.
- Internal transactions between the units at UiA are entered into accounts in the interval 9000-9999.
Accounting deadlines
Incoming invoices
After an invoice is fully certified and assigned, it is sent for post-control to the accounting office, and then for remittance (payment). Remittance is done every Thursday and Friday.
In order for an invoice to be included in the next remittance, it should be completed in UBW within 14 days before remittance.
Outgoing invoices
After a sales order is fully certified and directed, it is sent for post-control to the accounting office and then for billing. Billing is done at least every Wednesday, and more often when needed. For a sales order to be included in the next billing, it should be completed in UBW by 2 pm, the day before invoicing.
Month-end closing
UiA reports the accounts to the state accounts monthly.
In order for an invoice to be included in the correct month, it should be completed in Basware Invoice within 2 pm the next business day till the 10th of the following month.
For the end of April, August and December, separate deadlines apply, see below.
Tertial and annual closure
UiA reports the accounts to the Ministry of Education and Research every four months, I.e after the end of April, August and December.
Separate deadlines are drawn up for the end of each four-month period. These deadlines are posted in the Finance Forum team under Deadlines.
Questions?
- geir.s.ostmoe@uia.no
- Phone
- +47 38 14 12 93