- Holiday pay for salaried employees is paid in June – independent of when the holiday is taken. Hourly employees receive their holiday pay in May.
- The holiday pay amounts to 12% of the holiday pay basis from the previous year. The holiday pay basis can be found on the annual statement from the previous year. You can also find the accumulated holiday allowance from the previous and current year on your DFØ payslip .
Employees over 60
For employees over the age of 60 who are entitled to an extra week of leave, the holiday pay amounts to 14.3%. The holiday pay basis for the sixth week of leave is limited to 6 times the basic amount in the National Insurance Scheme (folketrygden).
Holiday pay accrual
Last year's income is the basis for this year's holiday pay. For employees under the age of 60, the holiday pay amounts to 12% of the previous year's income. For employees aged over 60, the holiday pay amounts to 14.3% of the previous year's income. The amount accrued can always be found on the payslip.
Employees in part-time positions
Everybody is entitled to five weeks' holiday a year. Employees in part-time positions are given leave in accordance with their work schedule. If you work 3 days per week, you will get 15 days paid leave (over 60s - 18 days). Part-time employees who work every day will receive 25 days paid leave (over 60s - 30 days).
Employees without full accrual of holiday pay will have a corresponding reduction in the number of paid days' leave.
Employees without full accrual of holiday pay
Everybody is entitled to five weeks' holiday. Employees over the age of 60 are entitled to six weeks' holiday.
The number of leave days with pay is proportionate to the holiday pay accrued. If you started your employment at UiA in the previous year, or if your employment percentage increased during the year, the holiday pay may not cover the loss of salary for a full holiday.
Check the employee portal DFØ to see how many leave days you have, paid or unpaid.
All employees must take five weeks' leave, unless it can be verified that there is not enough holiday pay to compensate for the loss of salary. If you have had unpaid leave during the accrual year or have been studying, your holiday pay may not compensate for the salary loss. If that is the case, you may refuse to take more holiday than what the holiday pay compensates for.
An employee who started employment at UiA during the previous year and comes from employment elsewhere and has accrued holiday pay there, must take full holiday if the holiday pay compensates for the salary loss.
Holiday and sickness
If you are 100% on sick leave before the holiday, you can request that your leave is deferred. Should you be 100% sick during your holiday, you can request that the same number of days are given as paid leave at a later date. Such requests must be submitted with a medical certificate and presented as soon as possible after return to work.
If you are partially on sick leave, the holiday must be taken as normal. Holiday taken while on partial sick leave must be registered by the pay office. Agreement about holiday during partial sick leave must be made with your line manager.
June payslip/deduction of leave days
The holiday pay accrued last year is paid in June. Your salary is deducted for every leave day in the holiday period. That means that all holiday payments are settled in June independent of when holiday is actually taken.
Your FTE (Full-Time Equivalent) percentage by 1 June forms the basis for calculations of the holiday deduction. Should your FTE percentage differ when you take your annual leave, it will not affect the calculation of the deduction.
Employees with full holiday entitlement will have payslips that show:
- Gross salary for the month of June (that is salary for 21.66667 days): 'Gross salary 06.2024'
- Deduction for 25 days will appear as: 'Paid HP ord., holiday y 06.2024' (The daily rate is monthly salary / 21.67)
- Employees over 60 will have an extra deduction for 5 days. It appears as 'Holiday deduction 6th week'.
For employees who have not accrued enough holiday entitlement to cover the entire period, the days with pay are deducted in June.
There is no tax on holiday pay. However, for international staff who are subject to withholding tax, tax will be deducted from the holiday pay.
Example:
An employee who works every day and has only accrued holiday pay for 16 days gets 16 days paid leave and 9 days unpaid leave. The deduction for 16 days paid leave is done in June. Salary deductions for unpaid leave are made during the month the holiday is taken.