Employee card and keys

The employee card serves as an access card for buildings and rooms as well as identification and loan card at the University Library. The card can also be used for printing, copying and scanning.

Before we can issue cards and keys, the following have to be in order:

• A signed work contract
• An employee number
• Your username and password
• Be on UiA's pay roll
• Added to SAP (the HR register)

Employees who have not yet been assigned an employee number or D-number will be created manually. Keys and cards for these individuals are also ordered via contact form for access cards and keys.

How to get an employee card

Request employee card

• Take a picture of yourself with a cellphone, pc or tablet.
• Log in with your Feide-user.
• Set the PIN code you wish to use.
• Attach your picture and click Send.

Criteria for picture:

• Whate background
• No sunglasses or headwear
• No black and white photos
• Goofy pictures will not be processed

If you don’t have access to a camera or if you prefer taking your photo in a photo box, you can use one of the photo boxes on campus.

In Kristiansand: under the staircase leading to the second floor outside the library.

In Grimstad: near the main entrance close to UiA Help.

The card can be collected at UiA Help two-three business days after ordering.

Temporary employee / Associated / PhD

If you are a temporary employee or associate and not on the internal pay roll, your employee card needs to be produced manually. Print access on your card is connected at UiA Help.

Some PhD's require the nearest leader at the faculty to order it on their employee's behalf. Those who are not on UiA's pay roll receives a card without a photo. This is not a valid ID.

There might be delay between the generated internal id-number before arrival and the D-number eventually given from the national tax offices. Faculties are responsible for merging these. 

Guest card

Guest cards need to be ordered in due time by the nearest leader or faculty HR consultant. Remember to add which Faculty/Department, length of guest card access, or if special accesses are needed.

If the guest card is to have print accesses, the guest needs to have a UiA-user. Only then can the guest card be connected to our print systems at UiA Help.

Lost/defect card or change of title?

Every employee gets a standard access on their employee card. 

If you have an office in an area that requires extra accesses or card readers, this needs to be specifically ordered through this form. The same is accurate if you change offices.

If your employee card is lost or defect you can order a new card here. You will receive an e-mail when the card is ready for collection.

If your title changes, your employee card can still be kept on to, as it is valid during your whole stay. 

How to get an office key

Keys must be ordered by your manager/immediate superior.

Follow this link to order keys

You will receive an e-mail when the ordered keys are ready for collection.