Restrict access to your information
To apply the new labels to your documents, follow these steps:
- Open the document in M365.
- Navigate to the 'Sensitivity' option on the toolbar.
- Select the appropriate label from the new categories: Open, Archive, Internal or Confidential.
Sensitivity labels in Microsoft 365 help businesses and organisations protect important information that may be sensitive or private. For a university employee, this means you can ensure that documents and emails containing personal data or research information are securely protected from unauthorised access. These labels can be applied automatically or manually, ensuring the appropriate security level is in place, so you don’t have to worry about sensitive information being compromised.
New label categories
We have introduced four new categories for labeling documents:
Open
Available to everyone (internal and external), without restricted access.
Archive
This label is intended for any document that needs to be archived. To archive a document in P360, it must first be set to this label. After exporting the file to P360, remember to delete the original file.
Internal
This label is for documents meant for use exclusively within the UiA organisation. These documents are not encrypted, but they should not be shared outside the internal network.
Confidential
This label is for documents containing sensitive information. These documents must not be shared outside the organisation and will be encrypted to protect their contents.
Action required for existing documents
Documents and files that were previously labeled under the old category system will retain the protection initially set on them. However, these old labels will no longer be visible. To make the labels visible again, users must manually apply the new labeling to these documents. This ensures that all documents align with the new labeling system and adhere to the current security protocols.
If you have any questions or need further assistance with the new labeling system, contact UiA Help.