- Absence (sick leave, self-certification, statutory absences): All absence must be registered/applied for by the candidate in DFØ. Absences covered by law or collective agreement may entitle you to an extension of your PhD admission. Remember to submit a sick note or apply for leave. UiA asks that you use electronic sick notes.
- AI: Ambitions and guidelines for the use of artificial intelligence at UiA
- Alumni: See here.
- Buddy scheme: All new PhD candidates shall have a buddy. Ask your head of department.
- Canvas: This is UiA’s learning platform. Used for most PhD courses.
- Career: For questions about jobs after the PhD, contact UiA’s Career Centre.
- Courses (internal, credit-bearing PhD courses): The PhD adviser will email all candidates as courses are scheduled. Which courses you should take must be agreed with your supervisor and the PhD specialisation leader. As part of continuous improvement, we ask PhD candidates to evaluate courses immediately after they finish. Participants will receive an email about this.
- Courses (internal, non-credit-bearing): PULS — the Library.
- Courses (external, credit-bearing PhD courses): Courses offered by other universities and colleges, or by research schools, can in some cases be included in your training component. Which courses you should take must be agreed with your supervisor and the PhD specialisation leader. If in doubt about whether they may be included in your training component, you should apply for prior approval.
- Defence (disputas): The defence is planned by the department in cooperation with the PhD coordinator.
- Documents: Relevant documents (guidelines, application forms, etc.) can be found in Canvas, room HUMPED-DR.
- DFØ: Register absences and submit travel expense claims. You can also apply for welfare leave and register holiday. This must be approved in advance by the head of department. We recommend downloading the DFØ app.
- Employment relationship: See the employment contract for further information.
- Ethical guidelines for supervision.
- Fellowship politics: At UiA level: here you can see who currently represents the PhD candidates on the UiA Board. At faculty level: it is desirable that the four specialisations each elect a PhD candidate to represent them on the Faculty’s PhD programme board.
- FS: The Norwegian national student information system for study-administrative data. All your PhD courses will be entered here.
- Holiday: All holiday must be registered in DFØ and approved in advance.
- IT systems: If you have any problems, email it-help or visit the IT desk at the service centre.
- Leave: Statutory leave may be grounds for extending admission to the PhD programme correspondingly. This will be registered automatically for employed research fellows. External candidates must notify the PhD adviser.
- Language editing: Follow the faculty´s routine for purchasing and ordering.
- Library: The library will contact you as soon as you are registered as a PhD candidate to help you get started using their resources.
- Mobile phones: see information on the Intranet.
- NVA: System for registering and reporting research activities.
- Occupational health service: Contact your head of department or HR adviser about this.
- Office space: Where possible we try to allocate PhD candidates an office within their academic environment for the first year. After that, you may need to move either to “Knausen” or to other available offices/open-plan space.
- Office supplies: You will find pens, paper, plastic sleeves, etc., in our office supplies room. Your office key should open it. Remember to lock the door after use! Please let Line Frøysaa know if you have taken the last of something so she can order more, or if there is anything special you need.
- Operating funds: PhD candidates employed as research fellows at UiA have up to NOK 75,000 available over the PhD period (normally three or four years). The guidelines for the use of operating funds are sent together with the letter of admission and the agreement on admission to the PhD programme. Please read them carefully.
- PhD handbook
- Physical activities: Staff and students at UiA will find relevant information here and here.
- Project description: Revised project descriptions must be sent to the PhD coordinator within three months after start-up.
- Progress report: All PhD candidates must report their progress annually. You will receive an email about this.
- Publishing: If you want to publish an article, or have questions about publishing, please contact Inger Lin Baade.
- Purchasing (ICT equipment): This must go via Siren Vegusdal and must not be purchased privately.
- Regulations about Phd: can be found here.
- Report concerns: UiA has a whistleblowing page you can use if needed.
- Research groups: We recommend that all our PhD candidates participate in a research group.
- Research schools: We recommend that all our PhD candidates apply for admission to a relevant research school. If you are admitted, notify the PhD adviser so it can be recorded and included on your diploma.
- Salary: Salary is specified in the employment contract. At UiA, payments are made around the 12th of each month.
- Seminars: Midway and final seminars are mandatory for all PhD candidates at the Faculty of Humanities and Education. These are organised by the PhD specialisation leader and the supervisor.
- Stays abroad: UiA recommends that all its PhD candidates plan a stay abroad (in cooperation with the supervisor and the Head of department) and has therefore provided financial support for this (see below under travel support). The practical and organisational arrangements must be handled by the candidate.
- Teams: PhD candidates have a Teams room for their own use. It is called PHD – HP.
- Technical equipment: Technical equipment must be ordered via Siren Vegusdal and may not be purchased privately. There is a separate arrangement for mobile phones.
- Thesis: Article-based vs monograph? See our detailed rules.
- Thesis: formatting — see the template.
- Trade unions: There are several trade unions at UiA. Membership is voluntary.
- Training component: Should be 30 ECTS credits and must be approved by your supervisor and specialisation leader. Read more in the programme description. Applications for approval, in which you specify which courses you have taken, when and where, should be sent to PhD coordinator.
- Travel expense claims: UiA has a binding agreement with Berg-Hansen travel agency, and all travel should be booked through them. You can find a link on the intranet. After a completed trip you must submit your own travel expense claim in DFØ. Keep all receipts: they must be attached to the travel expense claim.
- Travel support for stays abroad: Contact Inger Lin Baade.
- Username and password: You will receive these by email from our IT department as soon as you are registered as a PhD candidate.
- Working hours: 40-hour working week. Mandatory presence. PhD candidates are expected to attend staff meetings and similar events.
See “Contact persons” for further information on who to contact if you need more details about any of the topics above.
Missing any topics (keywords)? Contact Lise Moss.