Quality development and assurance of externally funded applications
The Rector has approved procedures for the quality development and assurance of applications. The aim is that applicants for project funds receive the best possible help in advance of the deadline.
Procedures for NFR applications
Quality development phase:
The research management at the various Faculties send out enquiries to academic staff six weeks before the deadline with a list of relevant programmes and questions concerning who is considering applying (the advisory deadline is four weeks before the actual deadline).
The research management, in cooperation with the Head of Department / Faculty management, will enter into dialogues with the relevant environments regarding the kind of funding required during the weeks before the deadline.
Advisory commentary: There will be some degree of variation in the needs of different environments, as well as differing possibilities to arrange funding. External consultants may be used to provide advice concerning applications, as may dedicated research groups and other colleagues in the department/Faculty, panels, other institutions, or management. Advice can be given by other academic staff in the relevant field regarding the academic content of the application. Further advice may be sought from people from both within and outside the field concerning how well the application answers the specifics of the job advertisement text or assessment criteria (such as dissemination, gender issues, or planning for project implementation) - but not relating to academic quality.  The need for copy editing should also be clarified early on, and it is at this point that the first dialogue concerning budget can take place.
Quality assurance of application:
All application drafts (including those which have not been through quality development) must be sent to heads of department/Faculty management or to the individual the management has delegated to this purpose one week before the deadline so that the budget can be gone through and deductibles established.
Advisory commentary: Applications which require a larger deductible than the department/Faculty wishes to sanction are not to be sent.
Routines for EU applications
The research management facilitates for information flow in connection with EU job announcements.
We function as a partner for most applications, and therefore do not lead from the front in the development of the application, deadlines and budget allocations. Environments considering applying for EU funds should let the management know of this intention as soon as possible, so that they can contribute with support and information. Application drafts must be sent to heads of department/Faculty management, or the individual management has designated for this purpose one week before the deadline so that the budget can be gone through and deductibles clarified.
Advisory commentary: The opening of the quality development phase will be different than it would otherwise be for EU applications since there are many different deadlines all year round. The Faculty management, together with the Faculty’s contact in the Division of Research Management will go through relevant programmes for the environments at the Faculty and send fitting information to them.
The responsibility and involvement of cross-Faculty projects
The Faculties are organised in different ways as regards the responsibility for, and involvement required by, the research projects. In some cases, it is the Head of Department, whilst in others it will be the Faculty Director/Dean who approves the development of a project. In all cases, the research management at the Faculty in question will be involved in the process. The following procedures for cross-Faculty projects are to be followed:
1. The research management at the Faculty leading the project is responsible for asking the academic project manager about any other Faculties at UIA which are involved in the application. This is a standard question asked in the development of applications. At Faculties which have checklists for application development, this question will be included on the form.
2. In these cases, the research adviser will contact their opposite number at the Faculty/Faculties in question. The research adviser at the other Faculty will then contact their own managers.
3. The Faculty leading the project will receive written feedback via e-mail, at which point the leader will confirm that the participating Faculty/Faculties will commit the resources described in the project application.