The university offers different types of administrative support during the development of a proposal. The following is an overview of the support offered and accompanying deadlines. It is recommended that those who are going to write project proposals contact the research adviser or academic adviser as early as possible in order to create a schedule for progress and administrative support for the project. At the bottom of the page are different timelines for when you can expect to receive support.
Different internal support systems exist for those who wish to write a proposal, either to national sources of funding (project development support) or to EU/H2020 (project founding support). (login required)
SIU has its own support system if you are writing a proposal for the Erasmus+ programme. (norwegian only)
Funding that does not involve basic grants or additional grants from the Ministry of Education and Research is defined as “externally funded projects”.
To identify the total costs of externally funded research projects, the TDI model is used.
During the proposal stage, the project controller is to assist the project leader in clarifying the project category, in quality assurance of the proposal budget, and in ensuring the project's finances and academic relevance have been approved by project owner before the proposal is submitted.
The draft for the project budget must be quality assured by the Faculty's financial controller at least one week prior to the closing date for proposal.
When writing a proposal, it may be wise to create a 'one-pager' to condense your project early on. The one-pager might also be good to have when contacting potential, often non-academic, partners for a project.
Suggested layout for a one-pager:
2. Objective - What is the research question?
3. Background - Why is this important?
1. What challenge is being solved?
2. Is this a European challenge? Or can it be solved on a national level? (only applies to EU projects)
3. Does the solution already exist?
4. Why do this now? (What happens if it is not done now?)
5. Why are the people behind the proposal the best option for doing this work?
4. Impact/results - Who will use the results?
5. Who will do the work? (Consortium)
The Project Canvas is a method developed by The Research Council of Norway for assisting companies and others in moving from project idea to proposal.
The Project Canvas is a tool for further developing a research idea, getting an overview and identifying strengths and weaknesses, seeing new possibilities and condensing the project idea. The tool is helpful for both internal discussions and for involving others participating in the project.
The Research Council of Norway has also developed tools for developing project descriptions.
The ERA NET GENDER-NET has developed the GENDER-NET IGA-Tool. This tool offers good examples and advice on how gender mainstreaming can be integrated into research in the hope of inspiring others.
UIA's own Centre for Gender Equality has also developed a template for gender mainstreaming.
We have created our own dictionary which explains terms and expressions found in most calls for proposals. (login required)
If you are in need of copy editing, contact your local R&D adviser. UIA has its own internal language services, along with a summary of a few external companies that may be relevant.
It is important to have a good communication plan for the project. The EU and The Research Council of Norway have constantly higher demands regarding communication. Good communication ensures that research results are properly disseminated and make an impact.
It is important to contact the Division of Communication when you have a clear notion of your project. The information included and how a project should be communicated is always up the researchers themselves, but you can nevertheless receive help and input during several stages of the process.
In order to participate in a H2020 proposal, it must be registered on UIA's PIC number. The code that is used is 998822969.
It is usually required to include a Letter of Intent (LoI) with the proposal. Check if there are particular requirements for the LoI in the call for proposal. An example of a LoI can be found here. (login required)
Type of Participant: RTD
Legal name: Universitetet i Agder
Correct acronym: UIA
Legal address: Gimlemoen 25, 4604 Kristiansand NO
[This section must be updated if necessary, and tailored to UIA's specific role in the project. After the general description of UIA, the text should also include a part about relevant Faculties and/or divisions.]
The University of Agder (Universitetet i Agder, UiA) is located in the southern region of Norway, with two campuses in the coastal towns of Kristiansand and Grimstad. UIA was officially established in 2007, but has roots dating back to 1839. Since then, the university has grown to have a total of 12 000 students, and 1 100 employees. UiA has developed close ties to both regional businesses and the public sector. Furthermore, 200 international agreements secure a strong international connection, and an active academic exchange of students and staff with partner institutions worldwide.
Note that proposals, 'Declarations of Honour', and 'Mandates' must be signed by the Rector (and not the LEAR).
The University Library offers support for research projects. On this page, you will find information about different products and services that can be relevant for your research project.
In order to provide the best possible research support, all divisions of the university have their own subject librarian.
IT Services has its own project office which provides guidance in the use of project tools. IT Services offers advice on information security, and grants access to national services for secure data processing and secure storage. IT Services' pages for support for externally funded projects has a list of services that may be especially useful for research and education projects.
Here is a summary of accepted proposals from The Research Council of Norway (login required).
By making accepted proposals available for the staff at UIA, we hope that the number of good proposals for external funding will increase and that we may learn from each other. These documents are meant for internal use.
Prior to developing a project, it is important to get an impression of previous research in the relevant field.
Summary of previous projects – international and national
Summary of previous projects – regionally and locally
When the proposal has been completed, it should be evaluated with respect to both academic and administrative considerations.
Academic evaluation may be carried out by other colleagues. If necessary, R&D advisers at the Faculties can help with hiring consultants for this part. The Division of Research Management can also read through the proposal to check if it meets the call’s criteria. The EU has made their own self-evaluation form which can be consulted.
Afterwards, the Division of Research Management will assist you in checking the proposal for formal mistakes. If there are formal mistakes in submitted proposals, the proposals will be rejected
All submitted proposals must be archived in 360 according to proper procedure. Read more about what must be archived and how. (login required)
Oslo University Hospital has a very good FAQ section which answers many questions about writing proposals.
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