Conditions relating to the dissertation, submission and graduation are described in § 5-13 of the PhD regulations of UiA.
In addition to the general procedures described below, some faculties/programmes have detailed instructions for their PhD students in the final phase of the doctoral training. Please consult your faculty for more information.
On the basis of the report from the evaluation committee and the faculty that the trial lecture and the defence have been approved, the student will be created Philosophiae Doctor by the Board.
The doctoral degree certificate will be issued by UiA. The certificate must include the title of the dissertation and details on the organised training programme that the student has completed.
When the trial lecture has been found to be satisfactory, the PhD student must defend his or her dissertation at a disputation. Normally, the disputation must be held within six months after submission of the dissertation for evaluation.
The disputation must be in public. There are normally two opponents. The two opponents must be members of the evaluation committee and be nominated by the faculty or by the committee itself. Under special circumstances, opponents outside the committee may be nominated.
A disputation starts with an introduction by the disputation chair. After that, the PhD student presents his/her dissertation and gives an account of the purpose and results of his/her scientific investigation. Then follows a discussion about the dissertation between the opponents and the PhD student. Any person present may speak as an opponent ex auditorio. Persons who wish to speak as opponents ex auditorio are requested to give notice of their intention to speak.
Routines concerning the disputation may vary between the different faculties and doctoral programmes. Most faculties/programmes have prepared detailed instructions for the disputation. Please consult your faculty for more information.
If the trial lecture and/or the defence are found to be unsatisfactory, a new disputation may be held, but no earlier than six months from the date of the original defence.
Some costs related to disputation are tax-deductible expenses, such as printing costs, travel expenses and some costs related to dinner for the opponents.
The faculty must appoint an evaluation committee of at least three members, on the basis of proposals from the relevant unit/academic staff. The committee evaluates the dissertation, the trial lecture and the defence of the dissertation. The PhD candidate must be informed of the composition of the evaluation committee.
The evaluation committee submits a report, normally no later than three months after receipt of the dissertation. The report must justify the conclusions and state whether the work is worthy to be defended for the doctoral degree. In the event of dissent, reasons must be specified. The committee may request to be provided with the student’s source material and supplementary or clarifying information.
If a doctoral dissertation is rejected, it can be evaluated in revised form, but not earlier than six months from the date of the rejection. Evaluation of a revised dissertation can only be done once.
No restrictions may be imposed on the publication of a doctoral dissertation, except an extension, agreed in advance, of the deadline for publication. Such extensions may be accepted when the doctoral degree programme is funded, in whole or in part, by an external party so that the external party may be able to decide on patenting/commercialisation. An external party cannot require that a dissertation or parts of a dissertation be exempted from publication.
The student’s rights with respect to the use of results, utilisation of patentable inventions, immaterial property rights, etc, are regulated by the university’s general rules and regulations in this area and the provisions of the Act respecting the right to employees’ inventions (arbeidstakeroppfinnelsesloven).
Those parts of the doctoral dissertation to which the student holds the sole intellectual property rights, and any other academic or creative work resulting from the student’s work on the dissertation and to which the student holds the sole intellectual property rights, may be reproduced by the university for use, free of charge, in its teaching and research activities. In the event of such use, the student’s name must be disclosed.
The dissertation is published after the evaluation committee has approved it for disputation. Dissertations are published in the publication series ”Doctoral Dissertations at the University of Agder”. The student has to contact the University Library in order to receive an ISBN and a serial number.
The library can also assist in practical matters concerning publishing of the dissertation. Instructions for layout and templates for the first pages of the dissertation are available on their website.
Dissertations are printed in the Printing Office of UiA. The dissertation must be printed and available to the public at the latest two weeks prior to the date of the disputation.
The dissertation must be registered in Cristin and Agder University Research Archive AURA. If possible, the dissertation should be deposited in AURA early enough in order to be available online by the time of the disputation. Contact the library for more information.
Responsibilities of the faculty
Each faculty is responsible for providing its PhD students with information about the procedures for the publication of PhD dissertations. Guidelines, examples of press releases and a press release template should be forwarded to the PhD student as soon as his/her dissertation has been approved.
The faculty is responsible for announcing the publication of the dissertation. A press release must be available prior to the publication of the dissertation.
The faculty is responsible for quality assurance of the proposed press release, and for ensuring that the proposal contains the required information provided by the student and the faculty. The proposal should be submitted to the Communication office via e-mail email@example.com with a copy to the PhD coordinator at the faculty no later than four weeks prior to publication.
The faculty has to make sure that the proposal sent to the Information Office includes the following information:
Responsibilities of the PhD student
The PhD student must, well in advance of, and no later than four weeks prior to the publication date for the dissertation, submit to the faculty a proposal for a press release drawn up in accordance with a template forwarded by the faculty to the PhD student. The student should also be provided with examples of previous press releases.
The proposal for a press release must include:
Responsibilities of the Communications Department
The overall responsibility for contact with the media rests with the Communication Department, which is also responsible for the final wording of the press release, on consultation with the PhD student or the supervisor.
Press releases will be published on the University of Agder’s website and will be released 3-4 days prior to the date of the disputation. Press releases will always be sent to newspapers suggested by the PhD student. Press releases will be forwarded to media in accordance with specific information criteria.
For dissertations of particular interest, the Information Office will use its contacts in the media in order to give the project as much publicity as possible. In such cases, the PhD student will be contacted.
The PhD degree is awarded on the basis of:
Application form for evaluation of the dissertation must be submitted to the relevant faculty, with the number of copies of the dissertation enclosed as specified by the faculty. In addition, the application must be accompanied by documentary evidence of completed organised training. When the dissertation is accepted for disputation, additional copies must be submitted as required according to supplementary provisions. The dissertation is to be accompanied by an abstract which may be used as a basis for a press release.
Once the dissertation has been found worthy of defence, the doctoral degree programme will be concluded with a public trial lecture and a disputation. The trial lecture must be on a prescribed topic. The evaluation committee decides the topic of the trial lecture and it is announced to the PhD student 14 working days prior to the date of the lecture. Both the lecture and the disputation are normally held in the same language as the dissertation is written.
In the beginning of the trial lecture, the committee administrator or the Faculty Dean introduces the PhD student. The evaluation committee will evaluate the trial lecture, which must be considered satisfactory.
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