Regulations concerning admission to doctoral programmes are described in details in § 2 of the PhD regulations for UiA.
Applicants to a doctoral degree programme must normally hold a five-year Master’s Degree or equivalent qualification approved by the faculty as the basis for admission to the relevant doctoral degree programme. Some programmes may have additional requirements for applicants, for example minimum grades for the Master’s degree / thesis.
When admission to a doctoral degree programme is granted, a written agreement is made to formalise this. The agreement is made between the PhD student, the supervisor(s) and the faculty, and it stipulates the mutual rights and obligations of the parties. For more details, please see the PhD regulations § 3.
There are three parts in the agreement. Parts A and B are to be completed for all PhD students admitted. Part C is to be completed only for students who receive external funding (Norwegian Research Council excluded), or who have a workplace at an institution other than the University of Agder.
Sometimes there might be specific grounds for entering an agreement about a joint degree or cotutelle with another university. A joint degree is a qualification (PhD) jointly issued by at least two universities. Cotutelle refers to jointly supervised PhD. Each PhD student entering a cotutelle or a joint PhD programme must have an agreement signed by the PhD student and representatives of both institutions. For more information, please see UiA’s guidelines for joint degree and cotutelle.
Applying for a doctoral programme
After the necessary funding is clarified, one should apply for admission to a doctoral programme. Even if the applicant has been appointed a PhD research fellowship by UiA, he/she still has to be admitted to a doctoral programme, too. This must be done as soon as possible after the appointment to a PhD research fellowship.
The application form is available on UiAs website. The application must include:
documentary evidence of the educational qualifications on which admission is to be based
a description of the research project
a progress plan for completion of the programme
a funding plan
details concerning required infrastructure
an account of the need for supervision and proposals for supervisors
plans, if any, for periods at other research institutions or enterprises, including institutions or enterprises abroad
a plan for dissemination of research results
details on any restrictions resulting from intellectual property rights to protect the rights of others
The description of the research project must specify theme, the issues to be considered, theory and methodology. When applying for admission, the applicant may submit a summary of a project description provided that a complete project description is prepared no later than 12 months after admission. A shorter time limit may be stipulated by supplementary provisions. The project description must normally be prepared in cooperation with the principal supervisor.
The dissertation must be written in Norwegian, Swedish, Danish, English, German or French. If the student wants to use a language other than the ones mentioned, an application for approval of language must accompany the PhD plan.
Conditions of employment
This chapter only applies to PhD research fellows (stipendiater) employed by UiA.
There are several sources of information concerning conditions of employment for the PhD research fellows. ”Regulations concerning terms and conditions of employment for the posts of post-doctoral research fellow, research fellow, research assistant and resident” is a document which presents the most essential points about being a PhD research fellow. See point 3.8. for the links.
UiAs ”reglementshåndbok” (rulebook) includes the Working Environment Act (arbeidsmiljøloven), the Act relating to Civil Servants (tjenestemannsloven) and other laws, regulations and policies about employment, salary, vacation etc.
The website of UiAs Human Resources Office provides information about personnel policy, salary, ethics, welfare and other related issues as well as information for new employees. The Human Resources Office also organises an introductory seminar for all new employees. The seminar is compulsory, and the topics are related to being employed by UiA. The seminar is arranged twice a year, usually at the beginning of each semester.
During the first six months, the PhD students employed by UiA serve a probationary period. During that time the student must be given the necessary guidance and appraisal of his/her work. During the probationary period, the student may be dismissed with three weeks’ notice if he/she is unable to adapt to the work or fails to satisfy reasonable demands with regard to competence or reliability.
In order to be admitted to a PhD programme the applicant must document financing for the doctoral studies. UiA does not normally grant admission for applicants without proof of a satisfactory funding.
The most common way of financing the PhD degree at UiA is to apply for PhD research fellowships which are announced on UiAs website for vacant positions. This website also provides information about working at UiA as well as terms and conditions of employment for PhD research fellows.
Application for a PhD research fellowship must include:
§ diploma and transcript of records
§ Master’s thesis
§ certificates (e.g. from previous employers)
§ publications, if any
§ description of the research project
Faculties may change the contents of the list according to their needs.
In order to strengthen the cooperation between Norwegian industry and educational institutions, an industrial PhD has been established. The Industrial PhD is not a new type of doctoral degree, but an alternative way of funding for those who work in a private company operating in Norway. The research project must be related to the interests or objectives of the company.
The Industrial PhD is conducted in cooperation between a PhD student, his/her employer and UiA. The student is employed by the company and receives a salary from them. The company may apply for funding from the Research Council of Norway to cover costs for an industrial PhD fellowship. UiA awards the PhD degree after a completed doctoral programme.
For more information please see UiAs and the Research Council of Norway website. The links are accessible under point 3.8.
UiA has a website ”Working at UiA” which is intended for international PhD students and other staff arriving from all over the world. This website provides information about the university as well as practical information about residence permit, accommodation, language courses etc. Another useful website with a lot of practical information about living in Norway is the site of Euraxess Norway for incoming researchers.
PhD students who are employed by UiA are expected to arrange their living conditions so that they can do their daily work at UiA (campus Kristiansand or Grimstad). If a PhD student wishes to work someplace else, he/she has to send an application. The requirements may differ for those PhD students who are not employed by UiA.