UiA has established a publication support scheme which makes it possible for academic staff at UiA to publish in journals with open access that require a publication fee.
Funding for the cost of publication in periodicals with Open Access will be provided when the following requirements are met:
Only corresponding authors affiliated with the University of Agder as members of staff, PhD candidates or Master’s students may apply for support. By corresponding author is meant the author responsible for submission of the manuscript and the follow-up of the manuscript with the publisher.
The journal must provide open access for everyone to all articles at the time of publication.
Financial support may only be granted to journals that are approved as publishing channels in DBH (database for higher education statistics).
Financial support may only be granted when the article has been accepted for publication.
Financial support will not be available for additional costs (colours, pages etc.) as a consequence of publishing in traditional journals.
Within the scope of this scheme, financial support will only be granted to “pure” Open Access journals, not to hybrid journals with Open Access as a voluntary solution for single articles, see https://doaj.org and Sherpa/Romeo.
See the guidelines for the preliminary scheme for financial support to voluntary open access publication in level 2 journals (this page, below).
As it is important that the publication channels involved are generally acknowledge as being of required quality, it is mandatory that the journal must be published by a member of the Open Access Scholarly Publishers Association, OASPA.
Financial support will only be granted to articles that are deposited in the university’s open archive, AURA.
The costs of publishing in an Open Access journal may vary considerably, but an average publication fee is in the order of around 10,000 NOK. Some journals with high costs regarding peer assessment and editing may require a fee of 20,000 NOK. At UiA, financial support for covering the publication fee is limited upwards to 30,000 NOK. As a general rule, UiA will only cover the cost of 10 publications from the same author in any given year.
In order to enable the university library to set up a correct budget it is desirable that authors notify the library about articles that have been submitted for assessment to Open Access journals, and also provides information about possible publication fees.
If the article is accepted for publication, a confirmation should be sent with the invoice to the university library firstname.lastname@example.org.
In addition to the established scheme described above, there will, effective from 1 January 2016, be two trial schemes which will contribute to Open Access for research at UiA. The focus of the new schemes will particularly be on publishing within the social sciences and the humanities where there are few high-quality open channels available. These new trial schemes are selective and require that applications for support are submitted in the first instance to the applicant’s faculty. The new schemes are temporary, with a duration of 2 years.
The applicant may be an author of a monograph or the editor of an anthology. For articles in anthologies the applicant must be the corresponding author. By “corresponding author” is meant the author who is responsible for submitting the manuscript and the follow-up of the manuscript with the publisher. The applicant must be affiliated with the University of Agder as a member of staff, and the affiliation must be made clear in the publication.
The size of the grant for publication support must be seen in relation to the total cost of the publication and the extent of the contribution of UiA authors.
The publication fund covers the publication fee only for books which are fully in the Open Access category, i.e. the book will be openly available on the net without limitations. The book must also have a Creative Commons license.
The publisher must be at level 1 or 2 in the DBH registry of publishing channels, see http://dbh.nsd.uib.no/kanaler/
Applications for financial support will not be accepted if the book has already been published.
Publications receiving financial support must be registered in CRIStin and the published full text must be uploaded in CRIStin without delay.
After being published, publications receiving financial support must also be registered in The Directory of Open Access Books (doabooks.org). This is to be done by the publisher.
In order to know the outcome of the application as early as possible, it is necessary apply for financial support as soon as possible in the publication process. The application must be submitted to the author’s faculty for evaluation, and the faculty’s proposal will be forwarded to the University’s central research committee for the final decision. After a possible decision of financial support, further dealings in the case and payment will be dealt with by the University library. For contact persons at the faculties, see below.
The University of Agder, by the central research committee, may in well-reasoned single cases grant financial support even if the applicant is unable to meet all the requirements.
Hybrid journals offer open access publication for single articles by way of paying a voluntary fee in an otherwise traditional subscription – journal. In a trial period of 2 years duration from 1 January 2016, UiA will offer financial support for such publication fees. With the following exceptions, the guidelines are the same as for publication in Open Access journals:
In order to know the outcome of the application as early as possible, it is necessary apply for financial support as soon as possible in the publication process. The application must be submitted to the author’s faculty for evaluation, and the faculty’s proposal will be forwarded to the University’s central research committee for the final decision. After a decision of financial support has been made, further dealings in the case and payment will be dealt with by the University library. For contact persons at the faculties, see below.
The journal must be an approved publishing channel at level 2 in the NSD register.
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