The University of Agder, henceforth UiA, is the data controller of personal information that we have registered and process in connection with your relationship to UiA as a student.
This privacy statement provides you with information about how we handle your personal data and what rights you have.
Personal data includes all kinds of information which can be connected to you as an individual.
The following personal data can be processed: Profile information (such as your name, birth number/identity (D) number/S number (11 digits), gender, contact information about your background, mother tongue, photo), application information, consent that you have given, status (of, for example, residence permit and criminal record certificate, if relevant), semester registration information, invoice information, and information connected to your study programmes and courses.
As a general rule, sensitive personal data about you will not be saved or processed. In exceptional cases, such information may be saved if it is necessary to make some adaptations to your study situation.
The most central purposes that the personal data are used for are indicated below. The legal basis is either that the processing is founded on the Act Relating to Universities and University Colleges § 4-15, namely that the handling of data is necessary in order to attend to the requisite interests of the student in the best possible way, or otherwise that we have a legitimate interest in the treatment of data which takes precedence over any potential privacy protection-related drawbacks for you. In certain cases, we have also chosen to supplement the legal grounds used with declarations of consent.
The purpose of the handling of personal data is to attend to your rights as applicant, student, course participant, or PhD candidate, and to fulfil the institution’s tasks and duties according to the Act Relating to Universities and University Colleges.
The issue or export of data is defined as every release of data besides that which takes place within one’s own systems/processes, or to the registered individual themselves or to anyone who receives the data on the behalf of said individual. UiA can issue or export data, which includes personal information, to other systems – which means external data processors in cases where it is seen to be necessary.
UiA ensures that your personal data is stored in accordance with privacy protection regulations for geographical storage. Any storage in third countries is carried out legally through the EU’s approved transfer mechanisms. If it is desirable to be provided with concrete information concerning where individual sets of personal information are stored, you can contact our data protection officer. See contact information specified under the point "contact".
Your personal data connected to admissions and study programmes is, as a general rule, stored indefinitely within UiA’s databases. There are some exceptions:
The privacy protection regulations give you a number of rights connected to your personal data:
The privacy protection regulations have extensive terms and conditions concerning the above, and exceptions from certain rights might apply. If you wish to make use of these
rights, contact us, and we will respond to your enquiry as quickly as possible, and normally within 30 days.
UiA has a data protection officer whose job it is to take care of the privacy protection interests of both students and staff at UiA. The data protection officer for administrative processing of personal data at UiA can be reached via:
Responsible for this page: firstname.lastname@example.org