General administrative info

General administrative information for the PhD students in the PhD programme in technology

Task	Oppgave	Contact
Appointments and employment	Tilsettinger	Head of Department (+ tekreal-personal)
Bank account number receiver	Bankkontonummer-mottager	ABJ's post shelfs in room C5 016, outside the dean's office
Booking of projector etc.	Reservasjon av prosjektor etc.	booking.uia.no
Business card, ordering	Visittkort (uia-ftr visittkort)	Osigraf-ordering. For more information, see visittkort
Confirmation of employment	Bekreftelse på ansettelse	tekreal-personal
Employment contracts	Arbeidsavtaler	tekreal-personal
HSE, personnel safety representative	HMS, verneombud	T.Thorsdalen
Introduction Seminar for New Members of Staff	Introduksjonsseminar for nytilsatte ved UiA	Invitations will be distributed on email from UiA
Invoice receiver and disbursements	Fakturamottaker og utlegg	tekreal-economy
IT problems (computers, net connections/internet, print, telephone)	IT-problemer (pc, nett, utskrift, telefon)	it-hjelp@uia.no
Keys and entrance/print card	Nøkler og nøkkelkort	Servicetorget. An entrance card can be issued by Servicetorget after the tax card (with the Norwegian personal identity number) and bank account number have been submitted to UiA and processed. A guest card may be issued by IT-help before the employee / PhD student has an entrance card. Please contact the IT-help desk next to the library desk with regards to the guest card.
Leave of absence	Permisjoner	Head of department, supervisor (+ tekreal-personal)
Mail/post	Postbehandling	Servicetorget. UiA only provides for envelopes and stamps etc. for work related activity. The employee / PhD student has to buy envelopes and stamps elsewhere for private use.
Medical doctor: "fastlegeordning"	Fastlege (fastlegeordning)	A system which provides each citizen with one particular and permanent doctor ref. helfo.no/privatperson/fastlegeordningen
Message about absence	Fraværsmelding	Head of department and supervisor and, important: online registration ESS (+ tekreal-personal)
Office equipment and accessories	Rekvisita	Servicetorget. UiA only provides for equipment and accessories etc. for work related activity. The employee / PhD student has to buy equipment and accessories elsewhere for private use.
Office furniture and equipment	Kontorinventar og utstyr	Supervisor, Head of department (drift-grm@uia.no)
Operational tasks (ventilation, heat etc.)	Driftsoppgaver (ventilasjon, varme, etc.)	drift-grm@uia.no
Ordering auditorium and classroom	Auditorium- og klasseromsbestilling	timeplan-grm@uia.no
Ordering meeting room	Møteromsbestilling (Outlook – Kalender – Planleggingsassistent)	Outlook – Calendar – Scheduling
Performance appraisal	Medarbeidersamtale	Supervisor. If relevant, Head of department.
Reservations	Bestillinger	Supervisor (+ Head of department)
Salary	Lønn	tekreal-personal
Scientific journals, book loan etc.	Tidsskrift og boklån	The university library
Sick leave certification (medical certificate) receiver	Sykemeldingersmottager	Medical certificate has to be submitted to tekreal-personal's post shelf in room C5 016, outside the dean's office
Tax card receiver	Skattekortmottager	At the start of the appointment: tekreal-personal, subsequent years: tekreal-economy. Their post shelfs are in room C5 016, outside the dean's office
Telephone catalogue (to be included etc.)	Telefonkatalog UiA (inkludering i)	it-hjelp@uia.no
Telephone conversation, abroad	Telefonsamtale til utlandet	Call the UiA switchboard: 3000
Travel and subsistence claim form	Reiseregning	Online registration ESS (+ tekreal-economy)
Travel regulations	Reisereglement	Head of department (please note that every travel has to be approved ahead)
Union	Fagforening	Forskerforbundet (The Norwegian Association of Researchers), forskerforbundet.no Tekna (The Norwegian Society of Graduate Technical and Scientific Professionals), tekna.no
Vacation registration etc.	Ferieregistrering etc.	Supervisor, Head of department and, important: online registration ESS (+ tekreal-personal)
Working time accounts and time sheets	Arbeidstidsregnskap og timelister	Supervisor

tekreal-personal: Anne Bergit Jørgensen, Lise Askbo Fylkesnes
tekreal-economy: Sissel Stenersen, Line Hammarlund

Fastlegeordningen: http://www.helfo.no/privatperson/fastlegeordningen

Unions

Tekna: http://www.tekna.no/portal/page/portal/tekna/english/membership?p_dim=22400
Forskerforbundet (The Norwegian Association of Researchers): http://forskerforbundet.no/English/
and more...

Additional information

Grimstad map:
- http://www.uia.no/var/au/storage/images/media/portaler/om_universitetet/bilder/kart/kart_over_grimstad_med_ny_campus/3429458-1-nor-NO/kart_over_grimstad_med_ny_campus.jpg
- http://www.uia.no/no/portaler/om_universitetet/hvem_hva_hvor/vegviser_og_kart, the right hand sidebar
"Grimstad helsestasjon" (health centre) is situated at Odden butikksenter. Foreign employees / PhD students will be called in to Grimstad helsestasjon to undergo a tuberculosis test etc.
The post office in town is situated nearby "Buss-stasjonen".
Arrivals/departures for busses to Oslo are in the street intersection Lillesandsveien–Vesterled.
Please only print in colour if necessary. The price is approximately NOK 0.38 for each printed black-white page and NOK 2 for each printed colour page.

Please note that doctoral candidates are not considered students (those who are PhD Research Fellows) and are unable to pay semester fee. This is indicated in the notes to Forskrift om studentsamskipnader (Student Welfare Organization, page 15 – "Merknader til § 17").